Looking after your information is important, but admittedly, it’s tempting to put it off just because of the sheer amount of work required to do it correctly. After all, if you fail to safely shred your old ones, the work that you do put in becomes largely worthless, so why bother to begin with? We’re here to advocate not only for easy and accessible document management but to argue that this is the month to commit to it.
Aside from being a month associated with cute bunnies and spring flowers, April is also National Records and Information Management Month. If you’re ready to get a head start on your spring cleaning while also taking a proactive approach to the safety and security of your confidential information, read on!
Why is Protecting and Managing Your Records Important?
Properly kept and maintained records aren’t just important for businesses (although, when the average time it takes to locate a document is 18 minutes, the lost time can quickly add up into wasted potential). Your documents provide tangible proof of transactions, allow you to reference past items for future use, and can help you make informed decisions about what to buy or what to invest in. From a residential standpoint, your documents are what allow you to quickly and easily find complex or important information when you need it most.
However, just as it’s important to neatly organize and maintain your records when they’re in use, it’s equally essential to see to the proper disposal of papers when they are no longer needed. For example, let’s say that you have in your possession some old report cards from your time in school or college. These documents aren’t ones that you’ll need in the future (though you should certainly keep your final certificate or diploma from when you graduated), but they still contain important information like your name, address, and student number.
If you throw these items away in the trash, they could be put at risk of being stolen or retrieved from your trash bin without your knowledge or permission. In the wrong hands, any form of personally identifiable information (PII) is dangerous, which is why you should never put your documents in such a position in the first place. But when most homes and businesses lack the robust equipment required to properly process documents, what options do you have?
Purge Shredding Can Help With Information Management
A purge shredding service is designed to quickly and easily get rid of years of old documents in a single afternoon. Professionally-provided purge shredding services utilize document destruction equipment that has been carefully designed to process papers in a way that ensures they’ll be compliant with all known privacy laws and regulations.
Instead of the thick spaghetti-like strips that come out from a $25 shredder, your documents will be protected by being cross-cut into tiny, impossible-to-put-together pieces of confetti. Plus, after the shredding concludes, you won’t be stuck trying to throw away all the particles on your own. Instead, the purge shredding service will immediately transport those pieces of paper to a trusted local recycling center, where they’ll be washed of all traces of ink or markings and repurposed into recycled paper products.
How to Get Purge Shredding Delivered to Your Door
Traditional shredding services operate from a secure facility, where they’ll shred your documents, but only after you transport the papers there. Instead of worrying about the organization and coordination of gathering your documents, why not just request a purge shredding service right to your front door?
All it takes to request a purge shredding service is a single phone call. Tell your shredding provider where you’d like them to arrive and at what time. To prepare your documents, all you have to do is gather them in a central location, like a box or a paper bin. You don’t even have to worry about removing staples, paper clips, or rubber bands!
When the purge shredding service arrives, simply tell the uniformed technician where your papers for shredding are located. The purge shredding technician will collect them, securely transport them to the mobile shredding vehicle, and deposit them into the internal shredding mechanism. Just like that, years or even decades of old papers will be safely and immediately destroyed – and you never even have to leave your front door.
Purge Shredding Services From A-1 Arizona
At A-1 Arizona, we’ve been providing fast, affordable, and effective purge shredding services since 2006. We’re also AAA Certified by the National Association for Information Destruction, which means that when you partner with us, you can be completely confident that our shredding process – from pickup to dropoff – meets or exceeds the standards required by all state and federal privacy legislation. With a variety of services available for both commercial and residential clients, you’ll be able to find the shredding service best suited for you, your budget, and your information.
To learn more about A-1 Arizona’s purge shredding services, give us a call at (602) 759-5103 or send us a message online.